TriCity Trail

Trójmiejski Park Krajobrazowy, 10.07.2021

RULES and regulations of TriCity Trail 2021

I. Organizators:

  1. Fundacja Krok do Natury, Krucza 9, 62-100 Wągrowiec, VAT number: 766 199 79 10
  2. Piotr Książkiewicz Sport & Event Consulting.

II. Honorary Patronage:

  1. The list of patrons will be published a few weeks before the race.

III. General information:

  1. Ultramarathon TriCity Trail has the character of an individual, linear (along a designated route) trail run. The route is technically easy but is important to keep reserves of power for over 83 km and 1700 m elevation. The time limit to complete the route is 15 hours. The race will take place on July 10, 2021 in the in The Tricity Landscaped Park . Start will be in Gdańsk at 5 A.M . The maximum number of competitors: 250.
  2. Marathon+ is an individual, linear (along a designated route) trail run. The route is technically easy: 47 km distance and elevation of 1100 m. The time limit to complete the route is 9 hours. The race will take place on July 10, 2021 in the Tricity Landscaped Park. Start is located in Gdańsk at 7:00 A.M. The maximum number of competitors: 250.
  3. Halfmarathon has the character of an individual, linear (along a designated route) trail run. The route is technically easy: distance 21,4km and 400 m of elevation. The race will take place on July 10, 2021 in The Tricity Landscaped Park. Start is located in Wejherowo at 9:00 A.M. The time limit to complete the route is 4 hours. The maximum number of competitors: 500.

IV. Purpose of the competition

  1. Promoting a healthy lifestyle, ecological education and physical activity in nature.
  2. Promoting of the Tricity Landscaped Park.
  3. Giving the possibility to check sport condition and chances in sports competition.

V. Time and place:

  1. August 10 th, 2021.
  2. Schedule of the races:
    • 83 km – 5:00 A.M.
    • 47 km – 7:00 A.M.
    • 21 km – 9:00 A.M.
  3. The start place of the races:
    • 83km – entrance to Tricity Landscaped Park on Harfowa Street in Gdańsk (road junction „Gdańsk Lotnisko” – on the ring route of Tricity (route S6);
    • 47km – entrance to the Tricity Landscaped Park on Appolina Street in Gdańsk (road junction „Gdynia Chwarzno” – on the ring route of Tricity (route S6);
    • 21km –entrance to Tricity Landscaped Park near cementary parking on Roszczynialskiego 77 street in Wejherowo.
  4. Place of finishline: City Park in Wejherowo (Park Miejski im. Majkowskiego w Wejherowie).

VI. Route and distance:

  1. The routes of the runs leads through touristic trails of the Tricity Landscaped Park.
  2. The route will be marked on its entire course with particular emphasis on parts where the route changes. The exact course of the route can be found on our website in the section: “TRASA”.
  3. The route is demanding – it contains significant elevations:
    • Ultramarathon 80+:
      • Distance: around 83,3km;
      • Elevations: +1705/- 1805m;
      • Time limit: 15 hours.
    • Marathon+:
      • Distance: around 47 km;
      • Elevations: +1015/- 1115m;
      • Time limit: 9 hours.
    • Halfmarathon:
      • Distance: around 21,4 km;
      • Elevations: +/- 400m;
      • Time limit: 4 hours.

VII. Race office:

  1. The race office will be open:
    • Friday, July 9th between 3 P.M. – 10:30 P.M., for all distances in County School Complex nr 4, Sobieskiego 344 Street, 84-200 Wejherowo ;
    • Saturday, July 10th between 7 A.M. – 8:15 A.M. for Halfmarathon only in Majkowskiego Citypark on Wybickiego Street in Wejherowo, next to place of finish line.

VIII. Terms of participation:

  1. To take part, a participant must be over 18 years old (for ultramarathon 80+ km and marathon+ 47 km) or over 16 years old for halfmarathon distance . Register for the race using the application form, pay the entry fee, and will sign a statement of running on your own responsibility (legal basis: Actof 25 June 2010 on sports).
  2. Participants agree to processing of their personal data for the internal needs of the organizer and purposes related to the cooperation between the organizer and partners of the event.
  3. The participians must follow the rules of the race and and rules of the Tricity Landscaped Park.

IX. Registration:

  1. Registration is possible since January 21th, 2021 until July 4th, 2021 using the electronic form available on our website: www.zapisy.krokdonatury.pl, after this time, registration will be only allowed on the date of the event at the race office (unless the limit od applications will be reached).
  2. The Organizer sets the limit of application:
    • Ultramarathon 80km+: 250 competitors;
    • Marathon+ (47 km): 250 competitors;
    • Halfmarathon (21 km): 500 competitors.
  3. The person who filled the form and paid the entry fee is considered a participant.
  4. All participants must be verified at the race office. During the verification a participant must possess a document confirming its identification.

X. Entry fee:

  1. General information:
    • The entry fee must be paid via electronic payment (dotpay.pl) available in the registration form; The entry fee is not valid when paid after the deadline or after the limit of places has been reached;
    • Since March 1st until June 30th there is a possibility of replacing participants and giving the starter pack to another competitor;
    • The entry fee is not refundable;
    • Shortening, changing the course of the route and cancelling competition on one of the routes or cancelling the competition completely during their duration is not a basis of refunding the entry fee;
    • In case of cancellation of the competition due to the fault of the organizer before the start, participants are entitled to a refund of the entry fee.
  2. Ultramarathon (83 km):
    • 114,99 PLN until April 30th, 2021;
    • 139,99 PLN until June 30th, 2021;
    • 179,99 PLN since July 1st, 2021.
  3. Marathon+ (47 km):
    • 104,99 PLN until April 30th, 2021;
    • 129,99 PLN until June 30th, 2021;
    • 169,99 PLN since July 1st, 2021.
  4. Halfmarathon (21km):
    • 54,99 PLN until May 31st 2021;
    • 69,99 PLN until June 30th 2021;
    • 84,99 PLN since July 1st 2021.
  5. Charity starter pack:
    • During the electronic registration there is a possibility to choose a charity starter pack, the entry fee will be raised by 30 PLN;
    • Whole amount (reduced by the value added tax VAT – 8%) collected from the charity will be donated to the foundation Hospicjum Pomorze Dzieciom (Aleja Józefa Hallera 140, 80-416 Gdańsk, NIP 583 317 07 34);
    • The starting number of a person who chose the charity pack will be marked with a  foundation logo.
  6. Free registration and discounts for elite runners accordingly to ITRA points:
    • Free registration:
      • Men ≥ 730
      • Women ≥ 610
    • 50% discount:
      • Men ≥ 700
      • Women ≥ 580
    • Runners who wants take an advantage of free registration or discount must contact organizators till February 28th 2021 via e-mail: kontakt@krokdonatury.pl.
  7. Free registration for not elite runners:
    • All runners over 65 years old can have a free registration
    • Runners over 65 who wants take an advantage of free registration must contact organizators before limit of participians will be reached.

XI. Benefits:

  1. As the part of entry fee, the organizer provides:
    • Participation in race, electronic time measurement and route service;
    • transport from the competition base to the start of the run (for additional transport fee in the amount of 10 zł );
    • accommodation in the competition base (in the sports hall or classroom in Wejherowo) from July 9th to July 11th, 2021 – for an additional „booking” fee in the amount of 15 zł ( 100 places limit applies);
    • an occasional sports gadget;
    • a map of the routes (for 80+ km and 47 km);
    • access to sanitary facilities before and after the start of the competition;
    • bib number;
    • drinks and meals along the route;
    • a regenerative meal after the competition (for 80+ km and 47 km will be hot meal);
    • medical care;
    • judge service;
    • statuettes and material prizes for the best runners;
    • medals for all competitors, who will finish the race.

XII. Control checkpoints, nutritional points and time measurement:

  1. The classification is based on the electronic time measurement of a chip, which is given to participants in the starting pack and must be attached to the shoe by the laces. Measuring mats, which record participant’s appearance, are going to be placed at the start, finish and the control points. Lack of confirmation of participant’s presence at the control point may result in disqualification.
  2. Nutritional points will also be functioning as the control points, participants who will not appear at a certain time will not be allowed to continue the race.
  3. Competitors, who will get to the control checkpoint after the time limit, will not be qualified in the race, should stop the run, take off the starting bib and toe the line to instructions from the service.
  4. In case of not applying to the rules, the contestant during the need of an eventual rescue operation may be charged to pay all its costs and the organizer is no longer responsible of the participant.
  5. The list of control points is available on our website in the section “TRASA”.
  6. At the nutrition points, the organizer does not provide disposable cups.
  7. Additional control points may be added on the route, in which judges will be writing down starting bibs of the participants.
  8. Omitting any checkpoint will result in time penalty or disqualification (the decision belongs to the main judge).
  9. Nutritions points:
    • Nutrition point no.1 – around 19km of the 80+km distance – water, isotonic drinks, sweets, fruit, time limit 80km+: 3h30min;
    • Nutrition point no.2 – around 35km of the 80+ km distance / start of the Marathon+ – water, isotonic drinks, sweets, fruit, time limit 80km+: 6h30min;
    • Nutrition point no.3 – around 55km of the 80+km distance / 20km of the Marathon+ distance – water, isotonic drinks, sweets, fruit, time limit of 80km+: 9h45min, time limit of Marathon+: 3h15min;
    • Nutrition point no. 4 – around 72km of the 80+km distnce / 37km of the Maraton+ / 12km of Halfmarathon – water, isotonic drinks, sweets, fruit, time limit of 80km+: 13h30min, time limit of Marathon+: 6h30min, time limit of the Halfmarathon: 2h30min.
  10. At the nutrition points (80km and marathon+), the organizer does not provide disposable cups.
  11. Nutritional points will also be functioning as the control points, participants who will not appear at a certain time will not be allowed to continue the race.

XIII. Mandatory equipment:

  1. Participants of 80km+ and marathon+ are obligated to possess:
    • Water conteiner or bottle/s of minimum capacity of 1 l
    • Reusable cup (if the participant does not have water bottles of which he/she can drink from at the nutrition points), the organizer does not provide disposable cups;;
    • A mobile phone with a battery working at least during the race;
    • ID or Passport;
    • emergency blanket;
    • map of the routes (all participants obtain the map in the starting pack);
    • starting number provided by the organizer (visible all the time during the race);
    • chip for time measurement;
    • a mask or scarf for cover mouth and nose (according to a health regulations).
  2. Participants of halfmarathon are obligated to possess:
    • starting number provided by the organizer (visible all the time during the race);
    • chip for time measurement;
    • a mask or scarf for cover mouth and nose (according to a health regulations).
  3. At all the check points and at the finish line there is a possible verification of the mandatory equipment. Lack of each of the mandatory equipment will result in 15 minute time penalty.

XIV. Individual classification:

  1. On 80 km+ and 47km distances there will be a general classification of men and women – in each of them 6 best men and 6 best women will be awarded.
  2. On halfmarathon distance there will be a general classification of men and women – in each of them 3 best men and 3 best women will be awarded.
  3. On halfmarathon distance there will be an age classification: W20/M20 (16-29 years), W30/M30 (30-39 years) W40/M40 (40-49 years), W50/M50 (50-59 years), W60/M60 (over 60 years)- in each of them 3 best men and 3 best women will be awarded.
  4. The Classifications do not duplicate, runners awarded in the general classification will not be awarded in the age classification.

XV. Deposit:

  1. Deposit will be available at the start of the runs for participants who would like to leave their belongings.
  2. The organizator does not take a responsiblity for valuable items left in the deposit.

XVI. Safety measures:

  1. Before the race each participant is obliged to fill in a questionnaire (click here). If any answer is yes, they should give up on running the marathon.
  2. Participants are required to cover the nose and mouth area with a mask or gaiter on the premises of the event village including the competition office, baggage drop, shopping stalls and buffet tables.
  3. In the starting zone (before the race) and the finish-line area (after having completed the race and before getting a medal) it is advised to take such precautions as covering the face with a mask/gaiter or maintaining a 1.5m distance from other people.
  4. Starting and finish zones will be marked and the staff will implement  procedures to minimize congestion and ensure that the number of runners in the zones is as low as possible.
  5. Please remember to arrive at the competition office without any supporters. One person at one customer service desk rule must be obeyed and people standing in lines must keep a 1.5 m distance. The proceedings of the competition office will be conducted by volunteers in order to minimize gathering and standing in lines.
  6. A temperature check may be made at the event space.
  7. The participant signing up for the races and accepting all the conditions of the agreement is obliged not to press any charges against the organizers in case of getting infected  with Covid during the race.
  8. The participant must leave all contact details so that sanitary services may act in case an infected person has taken part in the race.
  9. The above mentioned recommendations and regulations may be modified following new guidelines from the Ministry of Health.

XVII. Protection of personal data:

  1. Personal data of participants will be processed for the purpose of the event, selection of winners and the awarding, issuance, receipt and settlement of prizes and also for marketing purposes.
  2. The processing of data referred to in paragraph 1 of this point in connection with the participation in the run also includes the publication of the participant’s first and last name along with the name of the city where he/she lives.
  3. Participants allow the organizer to use their image free of charge in order to promote running and documentation of the competition, as well as to use their image to promote the event by co-organizing entities, partners and sponsors of the competition.
  4. Participant has the right to check and correct their personal data.
  5. Providing personal data and agreeing to their processing is voluntary, but the lack of consent to its processing does not allow for the participation in the competition. By registering for the run, the participant agrees and allows the use of personal data provided by him for purpose of sending information to the participant, e.g. e-mail, text message, regular letter, of future events and commercial products, as well as internal administrative and analytical needs, in accordance with the Act on the Protection of Personal Data of August 29th 1997, Journal of Laws nr. 133, item 883. Participant has the right to withdraw such consent and may do so at any time by directing correspondence to the organizer’s address.
  6. All the information about participants obtained by the organizer and contained in the application form will be saved electronically and in any case will be used in accordance with the Personal Data Protection Act of May 10th 2018 (Journal of Laws of 2018, item 1000) and the Regulation of the European Parliament and Council (EU) 2016/679 of April 27th 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and the repeal of Directive 95/46/EC (general regulation on data protection)
  7. Detailed information on the processing of personal data and the obligation of information regarding personal data according to Regulation of the European Parliament and the Council (EU) 2016/670 of April 27th 2016 on the protection of individuals with regard to the processing of personal data and on the flow of such data and the repeal of Directive 95/46/EC (general regulation on data protection) can be found in the „privacy policy” tab on our website

XVIII. Safety, responsibility and resignation:

  1. Registering for the run, participants confirm the lack of health contraindications to participate in the competition and that they will run on their own risk and responsibility. In case of any damage to health or material belongings, participants will not claim compensation from the organizers or land managers in the form of PGL LP. It is therefore stated that PGL LP does not bear any responsibility for accidents arising during the event.
  2. The majority of the route leads in a Tricity Landscaped Park, difficult to reach area, where providing help may involve long waiting time.
  3. During the eventual accident, each participant of the run is obliged to call for assistance and provide emergency assistance to the aggrieved runner. Leaving a participant in need without any help will be punished with disqualification.
  4. If the participant resigns during the competition, he must immediately inform the organizers. People who do not report their departure from the route may be charged with the costs of unjustified search and rescue action.
  5. The organizer does not provide transportation to the competition base for people who will resign from the race in cases other than accident and injury.
  6. Resignation during the race or absence at the start does not entitle to return of the fee.
  7. All participants must follow the traffic ragulations given that some parts of the race routes lead thru an urban areas.

XIX. Final resolutions:

  1. For safety reasons, the organizer can change or shorten the route and in cases of extreme weather conditions cancel the competition.
  2. Participants must have a starting bib attached to the front of the body.
  3. Participants should should get insurance on their own.
  4. The organizer does not take any responsibility for the unattended belongings.
  5. The organizer does not take any responsibility for the valuable items left in the deposit (documents, cellphones and other electronic devices). Please do not leave any valuable items in the deposit. In case you need to leave any valuable items, please contact the organizer.
  6. The organizer is insured against a civil liability toward runners. At the same time, the organizer informs that participants ate not provided with any life, health or liability insurance for sickness, accident, injury, death or any loss or damage that may occur during the event.
  7. The organizer reserves all rights to allow medical and paramedical Staff employed on behalf of the organizer to provide first medical help or other medical procedures, including transporting the participant to a safe place.
  8. The decision of the medical personnel regarding the admission or continuation of the run during the event are final and irrevocable.
  9. The participant takes part in the competition only at his own risk and bears the associated risk. All participants acknowledge that participation in the run is associated with physical effort and entails natural risk and risk of accidents, the possibility of personal injury and physical injury (including death). Providing the organizer with a correctly completed registration form and entry fee means that the participant considered and assessed the nature, scope and degree of risk related to participation in the race and voluntarily decided to take this risk by running only on his own responsibility.
  10. The participant has current medical tests allowing to take part in the run or will sign a statement about the lack of contraindications to participate in the race.
  11. The organizer recommends participants to perform preventive medical examinations that can confirm the lack of contraindications to participate in the run.
  12. The organizer reserves the right to change the regulations, about which is obliged to inform all participants before the event by writing a message on the website.

The binding and final interpretation of these regulations is only granted to the organizators of TriCity Trail.

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